JOB DETAIL

Accounts Receivable Specialist

An opportunity has arisen for the role of Accounts Receivable Specialist, acting as a key member of the Treasury Services team based within Finance at Knowsley Community College. The role is required 9.00am to 3.00pm 4 days per week Tuesday – Friday.

The department is responsible for raising approximately 10,000 invoices per year so the ideal candidate will have experience within this area whilst using excellent IT skills to deliver customer services.

We are looking for a friendly and welcoming communication style while also being able to demonstrate a flexible approach to undertake duties. The successful candidate will also be a self-motivator with the commitment and resilience to provide a professional service, with effective advice and support.

We are also advertising an Accounts Payable Specialist role (full-time). If you are interested in both roles please apply for both.

This role will be carried out over 4 days a week, 5 hours 40 mins per day.

Interview Date: To be advised

The Accounts Receivable Specialist main duties will be to:

  • Ensure the provision of high quality financial information on invoices and that they are accurate and timely.
  • Develop good working relationships internally and externally to the Finance department as well as Trust debtors.
  • Reconciling internal/third party statements to the Trust’s ledger.
  • Complete regular tasks accurately and in line with the monthly and year end timetable, ensuring all invoices to be raised and updates to the ledger to reflect an accurate financial position.
  • When necessary raise rail and air travel tickets
  • Championing the Trust’s Standing Financial Instructions (SFIs) at all times - promoting principles of financial governance to Trust-wide staff.
St Helens and Knowsley Teaching Hospitals NHS Trust is the only acute Trust in Cheshire and Merseyside, and one of the few in the entire country, to achieve the title of OUTSTANDING, rated by the Care Quality Commission.

We provide a full range of acute adult services to our local population of circa 360,000 and provide tertiary services across a much wider area in the North West, North Wales and Isle of Man. We are a Major Trauma Unit and the Mersey Regional Burns Unit.

Our '5 Star Patient Care' strategy is at the heart of all that we do; supporting our vision to provide world class services for all our patients by getting it right for every patient, every time.

Our latest achievements include:
  • Acute Trust of the Year – HSJ Awards November 2019
  • Trust rates Outstanding by the CQC – Inspection August 2018
  • Top 100 places to work in the NHS (NHS Employers and Health Service Journal)
  • Best acute Trust in the North West for quality of care (NHS Staff Survey 2021)
  • Best place to work in the North West (NHS Staff Survey 2021)
In the NHS Staff Survey 2021 the Trust scored the highest marks in the North West for the following areas;
  • Standard of care
  • Best place to work
  • Care of patients being the Trust’s priority
  • Staff engagement
  • Staff morale
  • Compassionate and inclusive
  • Providing a safe environment for staff
Accounting and control
  • Taking responsibility for accurate financial coding for transactions.
  • Keeping complete and auditable records and working papers in support of all processed transactions.
  • Monitoring and analysing transactions and updating various spreadsheet reconciliations.
  • Reconciling internal/third party statements to the Trust’s ledger system.
  • Identifying transactions requiring inclusion in the Trust’s accounts within the correct financial period.
  • Monitoring and investigating queries and discrepancies which may arise from internal or external sources and creating detailed explanations regarding any variances.
  • Ensuring that certain accounts are reconciled and tracked. Reviewing and taking timely action to ensure that necessary actions are implemented in order to maintain effective financial control.
  • Assisting in the financial month end process, ensuring that necessary monthly adjustments / accruals are completed in delegated areas of responsibility.
Other duties
  • Assisting in the quarterly Agreement of Balances processes with other NHS bodies.
  • Assisting in the production of the Trust’s statutory Annual Accounts and other year-end financial returns, adhering to appropriate guidelines and accounting standards.
  • Championing the Trust’s Standing Financial Instructions (SFIs) at all times - promoting principles of financial governance to Trust-wide staff. Ensuring compliance with internal/external audit recommendations and financial procedures.
  • Undertaking benchmarking or other research work to underpin CPD and departmental improvement.
  • Safeguarding Trust resources – collecting monies due, paying out monies owed in a timely and accurate manner – contributing to effective purchasing and credit control processes.
  • Completing ad hoc financial accounts project work, appropriate to band, as delegated by managers.
Communication
  • Responding to ad-hoc Finance management queries in a timely and accurate manner, including the servicing of audit and NFI requests.
  • Providing operational advice to directors, senior managers, project managers and other operational staff on matters such as invoices and payments (via documents and/or verbally).
  • Providing exemplarycustomer serviceto customers / suppliers / patients / staff / donors.
  • Referring more complex matters to colleagues as appropriate, with timeliness and discretion, and following up on responses.
Team interaction and self-management
  • Checking own work for accuracy and to ensure any adjustments have been entered into the ledger correctly, making any amendments as necessary.
  • Managing own time in accordance with financial reporting timetables, ensuring all deadlines are met on a timely basis.
  • Adapting individual workstyle, working flexibly to contribute to the development of new processes and the continuous improvement of Treasury Services.
GENERAL DUTIES
  • To observe the provisions of and adhere to all Trust policies and procedures.
  • To actively participate in the annual performance review to identify personal development needs.
  • To attend Trust Statutory and Mandatory training sessions as required to identify personal development needs.
  • To fully comply with the relevant sections of the Health and Safety at Work Act. You must also understand and implement St Helens and Knowsley Hospitals NHS Hospitals Trust “Statement of Policy on Health and Safety at Work” and the Trust corporate “Health and Safety Policies and Procedures”. You are required to follow all applicable rules and procedures relating to Health and Safety at Work and to take all responsible precautions to avoid actions.
  • To be aware of the confidential aspects of the post. To keep up to date with the requirements of information governance; undertake mandatory training and follow Trust policies and procedures to ensure that trust information is dealt with legally, securely, efficiently and effectively. Breaches of confidentiality will result in disciplinary action that may involve dismissal. You must maintain the confidentiality of information about service user staff and organisational business in accordance with the General Data Protection Regulation 2018 (GDPR) and Caldicott principles.
  • The post holder should also be aware that, regardless of any action taken by the employing authority, breaches of confidentiality could result in civil action for damages.
  • All staff will be treated with respect by management, colleagues, patients and visitors and equally staff will treat management, colleagues, patients and visitors with the same level of respect. Staff will be supported to challenge any discriminatory behaviour that may be based on differences in race, disability, language, culture, religion, sexuality, age, and gender or employment status.
  • You will be expected to undertake the Trusts’ commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
  • To ensure that when creating, managing and sharing information records it is done in an appropriate way, subject to statutory requirements and agreed security and confidentiality policies, procedures and guidelines. All employees are responsible for implementing and maintaining data quality, ensuring that records are legible and attributable and that the record keeping is contemporaneous.
  • In accordance with the Health and Social Care Act 2008, the post holder will actively participate in the prevention and control of infection within the capacity of their role. The Act requires the post holder to attend infection prevention and control training on induction and at regular updates and to take responsibility for the practical application of the training in the course of their work. Infection prevention and control must be included in any personal development plan and/or appraisal.
  • To adhere to relevant Code of Practice of Professional body (if appropriate).
  • The post holder must be flexible in the duties performed and it is expected that similar duties, not specifically listed above, will be carried out as required and may be cross site.
  • The duties contained in this job description are not intended to be exhaustive. The duties and responsibilities of this post are likely to evolve in line with the Trust’s continued organisational development.
  • To adhere to the NHS Constitution and its principles and values. You must be aware of your Duty of Candour which means that you must be open and honest during your employment and if you see something wrong, you must raise it. You must read the NHS Constitution in full and can download this from the Trusts intranet site or thegov.ukwebsite. Hard copies are available from the HR Department on request.
  • The Trust is a non-smoking site. Failure to follow this rule could lead to disciplinary action.
  • STHK is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve and where discrimination is outlawed, and staff and service users are equally valued and supported. We welcome applications from people from all backgrounds who match our job criteria.
  • Flexible working requests will be considered and any decisions based on service need.
  • Applicants who have a disability and meet the essential criteria will be interviewed. Should you require a reasonable adjustment to our recruitment process please contact a member of the Finance Team on 0151 426 1600 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
  • Any trans applicants who will require a DBS check and do not want to reveal details of their previous identity can contact the DBS Sensitive Applications Team (0151 676 1452 or emailsensitive@dbs.gsi.gov.uk) with their application number once they have completed their DBS application form. The team are then able to prevent any previous identity showing on the DBS Certificate, unless the applicant has a conviction under their previous details in which case this will need to be disclosed.


JOB INFORMATION
Job Location : Huyton
Company : St Helens And Knowsley Teaching Hospitals Nhs Trust
Position :
Sector :
Employment : Part-Time
Post Code :
Contact : Phone : 0151 426 1600
E-Mail Adress : emailsensitive@dbs.gsi.gov.uk
Please contact between 09:00-18:00.


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