Parliamentary & Central Services Officers Job Foreign, Commonwealth & Development Office East Kilbride

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Details
Reference number
256714
Salary
£25,029
London based – The total package for this role at EO is £27,029 per annum (non-negotiable). This figure includes a non-pensionable, non-consolidated Location Allowance of £2,000. East Kilbride based – The total package for this role at EO is £25,029 per annum (non-negotiable). For further information, please see the attached candidate pack.
Job grade
Executive Officer
Contract type
Fixed Term
Length of employment
23 months
Type of role
Other
Working pattern
Full-time
Number of jobs available
8
Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
East Kilbride, London
About the job
Job summary

The Foreign, Commonwealth & Development Office pursues our national interests and projects the UK’s role in the world.

We promote the interests of British citizens, safeguard the UK's security, defend our values, reduce poverty and tackle global challenges with our international partners.

We are looking to recruit talented and enthusiastic individuals to join Parliamentary and Central Services department (PMCS). PMCS works closely with Private Offices and FCDO Directorates to ensure that the FCDO meets its obligations to Parliament.

Our role is to coordinate and advise on Parliamentary activity across the FCDO, including ministerial correspondence. We also support Directorates to answer Information Rights requests and project-manage complex briefing packs for the Foreign Secretary.

The positions are in different roles across PMCS – Parliamentary Unit, Ministerial and Treat Official Correspondence Team, Information Rights Unit, Governance and Resource Unit and Director’s Office. These roles directly contribute to the FCDO’s departmental strategic objectives. Roles may be in any area of PMCS and applicants will need to be flexible and adaptable.

Job description

Roles and Responsibilities

PMCS will configure the roles to meet specific business need but they will include:

Policy Roles: You may lead on Parliamentary engagement including Parliamentary questions and MPs correspondence and members of the public; lead on producing briefings for the Foreign Secretary and other FCDO Ministers. Responding to requests made under the Freedom of Information Act (FOIA), the Environmental Information Regulations (EIR), and the Data Protection Act (DPA), ensuring that the FCDO meets its legal obligations.
Corporate Administration/EA Support: Creating and maintaining electronic management systems; databases and distribution lists; managing correspondence; organising meetings/events and taking notes in meetings; providing logistical and administrative support to enable effective working across the office, providing effective and timely briefing and advice.
Budget Management: Budget monitoring, requisitioning, and raising purchase orders, and manipulation of data using spreadsheets; assisting with budget forecasting; understanding commercial and procurement policies.

Successful candidates should expect to spend 40-60% of their time in the office.

Person specification

You must be a British Citizen at the time of application and, if invited to interview, you will need to bring your British Passport with you.

As these roles require you to attain Developed Vetting (DV) security clearance, you will need to be at least 18 years of age at the time of your interview. The successful candidates will be able to start with SC security clearance but must be willing to obtain and maintain DV security clearance after starting in FCDO. The Contract will be subject to this requirement. Please note that obtaining DV clearance can take approximately five months depending on your individual circumstances.

For more information about this process, click here. Attaining DV will require you to have been resident in the UK for five of the last ten years. At least one year of this must have been a consecutive twelve-month period. Serving overseas with HM Forces, in some other official capacity as a representative of Her Majesty’s Government, or having lived overseas as a result of your parents’ or partner’s Government employment counts as UK residency for the purposes of security clearances.

It is essential in your application that you provide evidence and proven examples in each of the following Minimum Criteria as far as you are able to do so. These responses will be further developed and discussed with those candidates invited for interview.

Minimum Criteria

Strong literacy, numeracy, and IT skills.
Competent using IT packages including Microsoft Office - Outlook, Excel and, ideally, knowledge of Microsoft Windows 10.
Good interpersonal, team-working, and oral and written communication skills.
Good organisational, analytical, and planning skills, with the ability to work to tight deadlines.
Able to lead and motivate self and others.
Behaviours

We'll assess you against these behaviours during the selection process:

Making Effective Decisions
Managing a Quality Service
Working Together
Technical skills

We'll assess you against these technical skills during the selection process:

Motivation questions at interview
Benefits

• A Civil Service Pension.
• 25 days Annual Leave per annum.
• 9 days Public and Privilege holidays per annum.
• Learning and Development tailored to your role.

See the attached candidate pack.
Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability, Experience and Technical skills.

Please see the ‘Hints and Tips’ that are provided for your information about how to prepare Behaviour examples at the Interview stage.

Application Stage

After submission of the first stage of your application you will be invited to complete a Civil Service Verbal Test and a Civil Service Numerical Test. If you successfully pass the test, you will be invited to complete the final stage of the application.

Please complete the online tests as soon as possible (within 24-48 hours is recommended), the closing date for the tests is 23:55 on 17th April. If you fail to complete the online test before the deadline your application will be withdrawn. Guidance for the test will be available when you are invited to take the test. The tests are administered online and accessed via the CS Jobs website.

You will also be asked to complete an online application form and submit a CV and Personal Statement to assess your skills and experience.

IMPORTANT: If you are applying under the Disability Confident Scheme and require Reasonable Adjustments in order to complete your application/online tests, please ensure GRS are aware of this on the date of application and certainly by the closing date.

If you are successful at the application stage, you will be invited to attend a virtual panel interview with the Foreign, Commonwealth and Development Office.

Interview Stage

The Behaviours you will be assessed on during the interview are as follows:

Making Effective Decisions
Managing a Quality Service
Working Together

You will also be asked Motivation questions at the interview.

Please note that the FCDO carries out name-blind (anonymised) recruitment to help build a more diverse and inclusive workforce. The personal information on your Application form and/or CV will be concealed during the sifting phase, and only the names of those who are being invited for Interviews will be made known to the Panel.

For indicative sift and interview dates please refer to the attached Candidate Information Pack.

There may be other opportunities in the future. Candidates who meet the required level at interview, will be kept on a reserve list for 12 months. Should this, or another substantially similar role arise within this period, we may fill it with a reserve candidate from this campaign.

Please note that the FCDO will not reimburse any travel costs or expenses incurred as part of the selection process.

Current FCDO staff members are advised that this is an external campaign and, as such, you will be required to go through the same process as all other candidates.
If you have any questions or wish to discuss the role or the process further please email: fcdorecruitment.grs@cabinetoffice.gov.uk

Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
Open to UK nationals only.
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants

Job contact :Name :
FCDO Recruitment Team

Email :
fcdorecruitment.grs@cabinetoffice.gov.uk

Recruitment team :Email :
fcdorecruitment.grs@cabinetoffice.gov.uk
Further information
The FCDO’s recruitment processes are underpinned by the principle of selection for appointment on merit, on the basis of fair and open competition, as outlined in the Civil Service Commission Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, you should, in the first instance, contact csc.recruitment@fcdo.gov.uk. If you are not satisfied with the response you receive from the FCDO, you can contact the Office of the Civil Service Commissioners.

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