Reference number
Job grade
Administrative Assistant
Contract type
Business area
MOD - Air - RAF Lossiemouth
Type of role
Administration / Corporate Support
Working pattern
Flexible working, Full-time
Number of jobs available
About the job
Things you need to know
Apply and further information
RAF Lossiemouth, Morayshire, IV31 6SD
About the job
Job summary

The Travel Cell Clerk will be will responsible for the booking of routine, compassionate, resettlement and operational duty travel for RAF Lossiemouth Military Personnel and MOD Civilians. You will be working as part of a small Team and report to the Travel and Assurance Manager

This position is advertised at 37 hours per week.

Job description

The post holder will be responsible for:
Booking civil air flights, rail, ferries, Eurotunnel and hotel accommodation.

Checking all Applications for Duty Travel are in accordance with JSP 752 Tri-Service Regulations for Expenses & Allowances and JSP 800 Defence Movement and Transport Regulations and have been authorised by Line Managers and delegated Cost Centre Managers.

Paying for Adhoc ferries by Electronic Purchasing Card (ePC) and keeping an auditable record of all transactions.

Maintaining an accurate ePC Register, Movement Financial Authority Register, Travel Application Register and paper & electronic filing system.

Issuing of all travel documents to personnel and reiterating the relevant travel regulations. Provide costings for civil air flights, rail, ferries, Eurotunnel and hotel accommodation.

Provide a helpful and efficient service to customers and Cost Centre Managers in person and on the telephone.

Deputise for the Travel Cell Supervisor, as required, during periods of absence.

Person specification

You must be able to work as part of team and on your own initiative, making effective decisions on travel booking options.

You must be IT iterate and have a good working knowledge of Microsoft packages.

The successful applicant will have to complete the MOD mandatory courses and the ePC training package.


We'll assess you against these behaviours during the selection process:

Making Effective Decisions
Working Together
Delivering at Pace
Learning and development tailored to your role
An environment with flexible working options. (New entrants to the Civil Service will only be offered flexible working hours after the 6-month probationary period).
A culture encouraging inclusion and diversity
A Civil Service pension with an average employer contribution of 27%
New entrants will be entitled to 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years service.
8 public bank holidays per year.
A minimum of 5 days learning and development.
Competitive maternity, paternity and parental leave to qualifying staff.

Please note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The post does not offer relocation expenses.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Things you need to know
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.

Sift and interviews to take place in April 23

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.

The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.

This vacancy is part of the A Great Place to Work for Veterans initiative, Making-the-civil-service-a-great-place-to-work-for-veterans

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact:

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at

Feedback will only be provided if you attend an interview or assessment.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).

See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements

This job is broadly open to the following groups:
UK nationals
nationals of Commonwealth countries who have the right to work in the UK
nationals of the Republic of Ireland
nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS) (opens in a new window)
relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Apply and further information
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants

Job contact :Name :
Susan Brewer

Email :

Telephone :
+44 3001533155

Recruitment team :Email :
Further information
Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide.

Job Location : Lossiemouth
Company : Ministry Of Defence
Position :
Sector :
Employment : Full-Time
Post Code :
Contact : Phone : 44 3001533155
E-Mail Adress :
Please contact between 09:00-18:00.

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